Koust application training program
Koust is an application for the management of CHR jobs. It facilitates decision making, supplier orders and assists in the management of a catering establishment.
In this application you manage ingredients and recipes in a structured format. Koust allows you to access and manipulate its data through an adapted interface. Functionalities allow you to compare the price of ingredients from several suppliers, to calculate the cost price of dishes according to technical data sheets and to manage stocks. Koust assists you with order preparation.
How to facilitate supplier orders? A lot of fresh products, fluctuating prices, perishable goods, stocks that are difficult to evaluate: Koust simplifies the management of raw materials and the follow-up of production.
What constraints, what to simplify?
1- Putting suppliers in competition
Faced with the diversity of suppliers' offers, and faced with variations in quality or price, the first constraint is to choose the right supplier to avoid :
- Deterioration of product quality
- Price increases,
- Weak quality of service,
- Supply disruptions of goods,
- Too long a delivery time.
In general, order and delivery days are spread out over the week. Vendors call one after the other. Some bring a sales representative to your establishment every week, others offer online services on their site.
A simpler approach is to group all orders from the same platform. To save time in the medium term, sending purchase orders by e-mail replaces a large proportion of phone calls and saves time.
Even if some of the purchases require live contact or negotiation, a large portion can be executed automatically. Perishable goods and stock optimisation requires a visual inspection of the cold stores and storage shelves.
2- Calculate the quantities of food to be ordered easily
The quantities to be supplied can be done by a minimum stock in the case of regular and stable sales.
But to anticipate the quantities to be ordered, it is necessary to know the number of dishes to be prepared and the ingredients contained in the dish.
The menu of the day and the number of scheduled races must therefore be transformed into a shopping list. In order to create this list, it is often necessary to take over the data sheet, if one wants to optimize the quantities. Above all, if you use fresh products and if you want to avoid waste, a pre-calculation is essential.
These cases mainly concern :
- Dishes of the day.
- Group meals that have set a menu in advance
- Establishments where the number of guests is already known.
3- Fewer unit calculations, fewer conversions
The different packagings are becoming a real difficulty for catering professionals, not only to compare the different packagings but also to quantify the technical data sheets. Therefore, when replacing a 900g package with a 750g package, it is essential to describe the recipe in g (grams).
When you buy a frozen fish in 5kg cartons:
- the invoice line can multiply a unit price per kg by 5
- or be directly evaluated for 5kg.
Faced with this diversity of invoicing methods, price monitoring quickly becomes chaotic.
4- Transforming orders into invoices
Of course, the generation of supplier orders implies being able to convert them into invoices. Indeed, the next step is to be able to follow theevolution of prices, the quantities of ingredients purchased over a period of time and the amount spent with each supplier. Negotiation is made easier with the supplier and is also essential for management control.
The only constraint is that you can change the delivery quantities. For example, if you order 5 kg of rib steak, your vendor will deliver a quantity close to but not exactly 5 kg. The price may also change, and this change must be taken into account for the next order. Indeed, if a supplier increases his prices, he takes the risk of no longer being listed if he becomes more expensive than another.
Supplier ordering solutions in Koust
To meet these specific constraints in restoration, the Koust application provides simple tools dedicated to each step: from the choice of the product to the invoice. The constituted data give a formidable advantage to the manager for the follow-up of the quality and costs of raw materials.
Comparison and choice of suppliers
Several suppliers can be referenced on the same ingredient. By default it is the best price that is chosen but the software gives the possibility to dereferencing a supplier (for example if there is a quality problem). When prices evolve the choice of supplier can also change.
The mercurials are used to carry out the commands. There are several ways to represent them:
- minimum price sorting: cheapest supplier
- total sorting: for each ingredient list all the proposals from wholesalers
- by supplier: list of ingredients sorted by supplier
These mercuriales may change over time based on your wholesalers' proposals or prices that change on the invoices.
Preparation of supplier orders
In order to pre-fill your purchase orders or your mercurials, the "supplier order preparation" function allows you to enter :
- the number of recipes to be transformed into quantities to be ordered
- the quantity of each ingredient
- or both
Generating and Sending Orders
After filling in the quantities, purchase orders can be generated with these merchandise requirements. The choice of supplier is established in the same way as in the mercuriales (minimum price). However, this choice can be modified.
The purchase order is quantified by the last recorded prices in order to estimate the total cost of the purchases. The product references will clear up any possible confusion with your supplier. In fact, if you negotiate an "A" brand butter with a 30% discount and when ordering, your supplier delivers a full price "B" butter, your negotiation efforts are in vain.
Convert the order into an invoice
Converting vendor purchase orders into invoices saves you the trouble of entering them. There are still some weight, reference or price changes to be corrected if necessary. The software proposes you to modify the reference price if the prices evolve.
When you don't have a purchase order, Koust simplifies invoice entry:
- A search tool helps to find a reference or to create it quickly if needed.
- Packaging quantities may vary. You can enter the unit price or the total price on your purchased ingredients.